PRIVACY POLICY

1. Introduction

MyProClubs ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform, including our website and Discord bot services.

2. Information We Collect

2.1 Website Account Information

When you register on our website, we may collect:

• Account Details: Username, email address, and password
• Profile Information: Team affiliations, preferences, and settings
• Activity Data: Tournament participation, team management actions
• Communication Preferences: Notification settings and preferences

2.2 Discord Server Information

When you add our bot to a Discord server, we may collect:

• Server ID: Unique identifier for the Discord server
• Server Name: Name of the Discord server
• Channel Information: Channels where the bot is used
• User Permissions: Bot permissions within the server

2.3 User Configuration Data

We store configuration data that you provide:

• Team Associations: Team slugs linked to Discord servers
• Tournament Links: Tournament slugs associated with servers
• Custom Aliases: Custom names for tournaments (if provided)
• Server Settings: Bot-specific settings for each server

2.4 Usage Data

We may collect anonymous usage statistics:

• Website Activity: Pages visited, features used, and interactions
• Bot Command Usage: Which commands are used most frequently
• Feature Interactions: How users interact with our services
• Error Logs: Technical errors for debugging purposes
• Performance Metrics: Response times and service performance

2.5 External API Data

Our platform fetches data from external sources:

• MyProClubs API: Tournament and team information
• Discord API: Server and user information (as permitted)
• Third-party Services: Any additional services we integrate with

3. How We Use Your Information

3.1 Service Provision

We use collected information to:

• Provide platform functionality and features
• Manage user accounts and profiles
• Store server-specific configurations
• Link teams and tournaments to Discord servers
• Display relevant information to users

3.2 Service Improvement

We use data to:

• Improve platform performance and reliability
• Fix bugs and technical issues
• Develop new features and functionality
• Optimize user experience

3.3 Analytics and Research

We may use anonymized data for:

• Understanding usage patterns
• Identifying popular features
• Planning future development
• Service optimization

4. Data Sharing and Disclosure

4.1 No Sale of Personal Data

We do not sell, trade, or rent your personal information to third parties.

4.2 Service Providers

We may share data with:

• Hosting Providers: For bot infrastructure and storage
• API Services: To fetch tournament and team data
• Analytics Services: For usage analysis (anonymized data only)

4.3 Legal Requirements

We may disclose information when:

• Required by law or legal process
• Protecting our rights or property
• Preventing fraud or security threats
• Complying with Discord's terms of service

4.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, user data may be transferred as part of the business transaction.

5. Data Security

5.1 Security Measures

We implement appropriate security measures to protect your data:

• Encryption: Data transmission and storage encryption
• Access Controls: Limited access to user data
• Regular Updates: Security patches and updates
• Monitoring: Continuous security monitoring

5.2 Data Retention

We retain data for as long as necessary to:

• Provide bot services
• Comply with legal obligations
• Resolve disputes
• Enforce our agreements

5.3 Data Deletion

You can request data deletion by:

• Removing the bot from your Discord server
• Contacting us through official channels
• Using bot commands to clear stored data

6. Your Rights and Choices

6.1 Access and Control

You have the right to:

• Access your stored data
• Correct inaccurate information
• Delete your data
• Export your data
• Opt out of data collection (where possible)

6.2 Discord Permissions

You can control bot permissions through Discord:

• Manage bot permissions in your server
• Remove the bot entirely
• Control which channels the bot can access
• Limit bot functionality as needed

6.3 Communication Preferences

You can:

• Opt out of non-essential communications
• Control notification settings
• Choose which features to use

7. Third-Party Services

7.1 Discord

Our Discord bot operates within Discord's platform and is subject to Discord's Privacy Policy, Terms of Service, and data handling practices.

7.2 MyProClubs API

We integrate with MyProClubs API for:

• Tournament information
• Team data
• Player statistics
• Match results

7.3 External Links

Our platform may provide links to external services. We are not responsible for the privacy practices of these third-party services.

8. Children's Privacy

8.1 Age Requirements

Our bot is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.

8.2 Parental Controls

If you are a parent and believe your child has provided us with personal information, please contact us immediately.

9. International Data Transfers

9.1 Data Location

Your data may be processed and stored in countries other than your own. We ensure appropriate safeguards are in place for international data transfers.

9.2 Compliance

We comply with applicable data protection laws and regulations, including GDPR where applicable.

10. Changes to This Privacy Policy

10.1 Updates

We may update this Privacy Policy from time to time. Changes will be effective immediately upon posting.

10.2 Notification

We will notify users of significant changes through:

• Bot announcements
• Discord server notifications
• Email (if provided)
• Website updates

10.3 Continued Use

Continued use of the bot after policy changes constitutes acceptance of the updated Privacy Policy.

11. Contact Information

11.1 Questions and Concerns

If you have questions about this Privacy Policy or our data practices, please contact us:

• Discord Server: [Official Discord Server]
• Email: [Contact Email]
• Website: [Official Website]

11.2 Data Requests

For data access, correction, or deletion requests:

• Use platform features or bot commands where available
• Contact us through official channels
• Provide necessary verification information

11.3 Complaints

If you have privacy-related complaints:

• Contact us first to resolve issues
• File complaints with relevant data protection authorities
• Follow applicable legal procedures

12. Legal Basis for Processing (GDPR)

12.1 Legal Grounds

We process your data based on:

• Consent: When you explicitly agree to data processing
• Contract: To provide bot services
• Legitimate Interest: For service improvement and security
• Legal Obligation: To comply with applicable laws

12.2 Your Rights (GDPR)

Under GDPR, you have the right to:

• Access: Request copies of your data
• Rectification: Correct inaccurate data
• Erasure: Request data deletion
• Portability: Receive your data in a portable format
• Objection: Object to certain processing activities
• Restriction: Limit how we process your data

13. California Privacy Rights (CCPA)

13.1 CCPA Rights

California residents have additional rights:

• Disclosure: Request information about data collection
• Deletion: Request deletion of personal information
• Opt-out: Opt out of data sales (we don't sell data)
• Non-discrimination: Equal service regardless of privacy choices

13.2 Verification

We may require verification for privacy requests to protect your data.

14. Data Breach Procedures

14.1 Incident Response

In the event of a data breach, we will:

• Investigate the incident promptly
• Assess the scope and impact
• Implement remedial measures
• Notify affected users as required by law

14.2 Notification

We will notify users of data breaches:

• Within 72 hours (where required by law)
• Through appropriate channels
• With relevant details and recommendations